Team Assistant – Marketing & Operations

Location: London
Contract Type: Permanent
Salary: £30,000

About the Role

We are delighted to be working with a leading professional services organisation who are seeking an enthusiastic and proactive Team Assistant to support their Marketing and Operations teams.

This is a fantastic opportunity for someone looking to kick‑start their career in a vibrant, sociable environment with a strong team culture. You'll be supporting senior leadership, gaining exposure to diverse business functions, and developing your skills in a role where no two days are the same.

Key Responsibilities

Diary & Inbox Management

• Managing complex diaries for senior stakeholders
• Scheduling meetings and ensuring all attendees are appropriately briefed
• Monitoring and managing multiple inboxes, ensuring timely follow‑up on all correspondence
• Creating meeting minutes and preparing materials for upcoming sessions

Events & Team Coordination

• Organising team meetings, away days, and social events for teams of up to 45 people
• Arranging logistics including venues, presentations, catering, and entertainment
• Managing team celebrations including birthdays and work anniversaries
• Supporting the coordination of larger conferences and events

Onboarding & HR Support

• Managing the new joiner and leaver process
• Coordinating IT equipment and onboarding sessions
• Arranging appraisal meetings
• Maintaining employee records and distribution lists

IT & Systems Management

• Managing central SharePoint sites for marketing and operations
• Acting as the London point of contact for IT queries
• Conducting Salesforce audits to ensure system compliance
• Keeping email distribution lists current

General Administration

• Processing expenses and booking travel
• Supporting wider team with CV formatting and administration
• Booking client and candidate meetings
• Managing contract administration spreadsheets
• Conducting feedback surveys

About You

We're looking for a motivated individual with:

• Strong MS Office skills – confident across Word, Excel, PowerPoint, and Outlook
• Excellent interpersonal skills – ability to build relationships at all levels
• Discretion and confidentiality – you'll have access to sensitive information
• Can‑do attitude – team‑oriented with a positive approach
• Strong communication skills – both written and verbal
• IT literate and AI curious – comfortable with technology and eager to learn
• OMBS or Quest qualifications would be advantageous

What’s On Offer

• £30,000 salary
• Supportive and sociable team environment
• Exposure to senior leadership
• Excellent learning and development opportunities
• Dynamic, fast‑paced workplace with plenty of team banter
• Opportunity to grow your career in professional services

How to Apply

If you’re ready to take the first step in your career and thrive in a collaborative, energetic environment, we’d love to hear from you.

Please submit your CV and a brief cover letter outlining your interest in the role.

Our client is an equal opportunities employer and welcomes applications from all suitably qualified candidates.