Overview

This Events & Marketing Coordinator opportunity is positioned within an innovative US law firm and will be a key member of the Marketing Department, supporting the end-to-end delivery of client-facing and internal events that align with the firm’s business development strategy. The Coordinator will work closely with partners, fee-earners, and the wider business development and marketing team. The role requires strong organizational skills, attention to detail, and the ability to deliver high-quality events that reflect the firm’s brand and values. The Coordinator reports directly to the Director of Business Development and Marketing.

Responsibilities

• Event Planning and Execution: Organize and support seminars, webinars, and receptions for clients and internal audiences.
• Logistics Management: Handle venue sourcing, vendor management, speaker communications, catering, AV needs, and event follow-up.
• Calendar and Resource Management: Maintain an events calendar and manage resources to meet critical deliverables.
• Budget and Financial Management: Support event budgets, negotiate with suppliers, and process invoices.
• Mailing Lists: Develop and maintain GDPR-compliant mailing lists.
• Promotions: Create event invitations and coordinate website and social media promotions.
• Meetings Coordination: Manage pre-planning and debriefing meetings.
• Metrics and Reporting: Track event metrics, monitor attendance, and collect feedback.
• Sponsorship Opportunities: Identify and leverage event and sponsorship opportunities.
• Client Hospitality: Coordinate event ticket and merchandise requests.
• Communications: Produce and distribute client and internal communications.
• Collateral Materials: Collaborate with the creative team to produce supporting materials.
• Content Creation: Assist in drafting lawyer bios, practice area descriptions, and social media content.